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Annual Meeting & Elections
June 13, 2018 @ 7:00 pm - 8:30 pm
To All Kansas City Bear Mafia Inc Members:
Notice of Annual Meeting & Elections
In accordance of Chapter 5, Section 5.2Sec of its Bylaws, the Kansas City Bear Mafia will hold its annual meeting and elections on June 13th, 2018 @ 7pm in the Brush Creek Room at the Kauffman Conference Center located at 4801 Rockhill Road, Kansas City, Missouri.
Below are the responsibilities as defined by our Bylaws. However, Committee Leaders often take on additional tasks on an as-needed basis.
Marketing/Public Relations Committee Leader
The Marketing/Public Relations Committee Leader (PRCL) will search for opportunities so Mafia members can connect with others and encourage their involvement with events, fundraising, committees and their respective events and or activities. The PRCL will be responsible for reaching out to potential members to educate them about benefits of Mafia membership and facilitate their inclusion The PRCL will foster bridges with the greater community by sharing our social and community programming events The PRCL will concentrate on the branding of the Mafia name, logo and ideas for all related events. merchandise and advertising.
Financial/Recordkeeping Committee Leader
The Financial/Recordkeeping Committee Leader (FRCL) will be responsible for maintaining all accounts the Mafia has (post office box, bank accounts, attorney and/or accountant, any account where funds are used). The FRCL will also be responsible for keeping a roster of all committee members and will ensure that each member has met their obligation to vote. The FRCL will ensure that all notes are taken and added to the appropriate locations for review by any member. The FRCL will create templates and spreadsheets where necessary to improve function of the organization. The FRCL will also ensure all funds are used in an appropriate manner and will keep record and tie back to bank statements to ensure no funds are used inappropriately. The FRCL will also ensure tax determination from IRS is processed and kept active along with the articles of incorporation. The FRCL will also assist or delegate assistance where necessary with any other group or committee in which note taking or finances are involved. Meetings with this committee will occur on a quarterly basis, unless otherwise noted. Agenda will be created and placed on Facebook and the website. The FRCL will also assist where necessary and work with all other committee leader members to advance the stated purpose of the Mafia. The FRCL will also be responsible to maintain a history of the organization (obtaining materials such as news stories, ticket stubs, promotional materials and more that involve the mafia) for future use.
Technology Committee Leader
The role of the Technology Committee Leader (TCL) is to be the external facing technologist for the group and focus on being a “big thinker” in order to grow our roots digitally. The TCL is responsible for maintaining the constant flow of communication between committees and our community. The TCL will do this by creating a secure structure from which all Bear Mafia’s technological resources are available. This includes oversight of e-mail, website and social media connectivity for all members and preserving the integrity of those accounts. The TCL is responsible for maintaining active upkeep and reporting of all financial needs in order to maintain business continuity for technology resources.